Evaluation Tools


This section of the toolkit provides practical information about tracking quantitative and qualitative outcomes for Family Finding and Engagement (FFE).

Here you'll find: 

  • a satisfaction survey for Families (Word) (pdf
  • a satisfaction survey for Professionals (Word) (.pdf)  
  • a data collection tool, Training-to-Practice (Word) (pdf), that can be used by leadership, researchers, data analysts, implementation team members, and others to get a better idea about how well FFE is working in their organization 

The goals of FFE evaluation and research include:

  1. Assessing practice,
  2. Summarizing implementation activities and outputs, and
  3. Evaluating outcomes for children and families.

The satisfaction surveys and data collection tools you will find here are recommended for use at two intervals:

  1. at baseline (start of a program, project, intervention, etc.), and
  2. at regular intervals throughout the implementation of Family Finding and Engagement (FFE).

Generally speaking, the data collection tools [Family Team Meetings–Satisfaction Survey for Families (Word) (pdf), the Family Team Meetings–Satisfaction Survey for Professionals (Word) (.pdf), and the Training-to-Practice Survey (Word) (.pdf)] may help in four distinct ways:   

  1. To establish the general status of Family Finding and Engagement (FFE) in your county,
  2. To set benchmarks for development and evolution in FFE practice,
  3. To set benchmarks for child and family outcomes, and
  4. To construct the beginning of a time series database that measures the effectiveness of family finding and engagement practice over time.

Evaluation Process

It is vitally important that any evaluation is in accordance with the purpose and scope of the program it intends to impact or influence. This section provides parameters about evaluation in general and evaluation related to Family Finding and Engagement.  

For the purpose of Family Finding and Engagement (FFE), the two targeted domains for evaluation are: 1) implementation and 2) practice.  

Data Collection, Storage, and Analysis

This section provides assistance to evaluators, analysts, etc., about how to obtain, store, and analyze data. The main sources for collecting data related to Family Family and Engagement are:

  1. The Center for Social Services Research (CSSR) at UC Berkeley
  2. CWS/CMS
  3. Safe Measures
  4. Case Record Reviews  
  5. FFE Practice Surveys

The data collection methods table provides a little more detail about units of analysis, evaluation domains, the location of data sources, and suggestions for data collection time frames. 

Anyone interested in analyzing data can use the codebooks, below, to select and organize the variable(s) one would like to analyze.  

  1. FamilyTeamMtg_Satisfaction_Families–CODEBOOK
  2. FamilyTeamMtg_Satisfaction_Professionals–CODEBOOK 
  3. Training-to-Practice–CODEBOOK

When constructing a database in Excel, SPSS, Stata, SAS, etc., you'll note that there are suggestions for variable names and a coding scheme.  A few examples of a Family Finding and Engagement Excel database are provided.  

  1. FamilyTeamMtg_Satisfaction_Families–EXCEL FILE (blank) (sample)
  2. FamilyTeamMtg_Satisfaction_Professionals–EXCEL FILE (blank)
  3. Training-to-Practice–EXCEL FILE (blank) (sample) 

If you need help to evaluate some aspect of Family Finding and Engagement, contact your agency researcher, evaluator, analyst, etc.